Good food + Good people!
We are head over heels for local and regenerative food! Part of our mission is to extend a consciousness for our earth and support for our local farmers and producers into all reaches of the festival. That means doing our best to connect our fest-goers with restaurants and companies that provide nourishing food and beverages with a focus on local and regenerative ingredients - and zero-waste packaging - where possible. Thanks for applying!
Read Before Applying:
Dates
You will be notified whether or not you receive a space within two weeks of applying. Thank you!
*Saturday, August 10, 8am – 5pm: Take Root Fest at Cityfolk Farm, near Thalberg, MB
7:30am: Set Up - Please do not be late.
5:30pm: Tear Down
*Sunday, August 11, 8am – 5pm: Take Root Fest at Cityfolk Farm, near Thalberg, MB
7:30am: Set Up - Please do not be late.
5:30pm: Tear Down
Payment Deadlines:
July 1: payment due
July 10: Cancellation Refund Deadline
Food & beverage service needs to be open by 8:30am. People will start arriving then, and workshops start at 9:30am. Vendors are expected to remain for the entire day or weekend. Please do not tear down early.
*Subject to change as we finalize the schedule!
No shows will not receive a refund.
Fee:
Single-day: $50
Two days: $80
Fee Includes:
Your space at the fest. Does not include shelter. We can discuss electricity.
Promotion of you and your products by the Take Root Fest.
Support from our team in sourcing local, regenerative/ethical ingredients, if desired
Does not include access to festival workshops
We expect all food vendors to:
Have all items necessary for food preparation, storage, and service.
Have large, clearly labeled signs indicating types of food/drinks being sold as well as pricing (it should be easy for attendees to determine at a glance who is selling what).
Weatherproofing and canopies in the case of inclement weather.
There is a 2nd part to the application that we will send to you once you are approved, which includes sending your health permit, insurance, photos, logo, and more!
What are your food guidelines?
Peanut Free: Please don’t bring any food with peanuts. We know you likely cannot guarantee items are free of all traces of peanuts, but not having peanut toppings, peanut oil, etc. is very helpful to families with life-threatening peanut allergies (like ours!)
Planet-Friendly: We are committed to sustainable practices and want to work with food vendors who share this value. Please note that single-use beverage containers, cups, cutlery, and paper napkins are not allowed at the event. Attendees are asked to bring their own mugs or cups, cutlery, and cloth napkins, and we provide a wash station (and some extra cloth napkins just in case). Please let us know if you can also accommodate attendees bringing their own plates or bowls. Recyclable and/or compostable wares, and local, organic or otherwise sustainably grown/raised foods are key. Please use compostable or recyclable food service items. No styrofoam. We do not allow disposable drink bottles/cans to be sold on site. There will be water available for attendees at the fest.
Balance: We aim to provide a balance of options for fest-goers, including things to bring joy to meat-eaters, vegans, vegetarians and those with restrictions. We pay attention to menu options and even love help create connections between our vendors, workshop leaders and sponsors who grow and produce amazing foods. Are you looking to source something locally? We can help.
Why do you need to know about my propane requirements?
For insurance purposes we are required to have a detailed inventory of such items.
What utilities are available?
Electrical service is unlikely, but knowing as many details as possible about your scenario will help us do our best to accommodate you if possible. Please bring your own supply of potable water.
Can I use a generator?
Yes. No specific guidelines here other than to please respect fest-goers by not bringing a disturbingly loud generator! Thank you.
How many customers can we anticipate?
The last festival saw roughly 200 people per day. Due to Covid and some family health issues, we haven’t had a fest since 2019 - so we aren’t exactly sure what to expect. To keep expectations on the lower end, we’re estimating 100-150/day, and if we have more then we’ll be merrier!
We will update you with ticket sales-to-date on July 30, 2024.
Although food and beverages will be sold throughout the day, it has been our experience that lunch is busiest. Many fest-goers will be in workshops for some or all of the day, but we have a 1 hr break, plus a 2 hour lunch in the schedule. The festival grounds are also open to walk-up ticket purchases, and the market and food will be located together at the entrance, where non-ticket holders can access them!
Can my staff and I attend the festival workshops?
Food vendor spaces do not include entrance to the festival workshops, though you are very welcome to visit the market, free demonstrations, and other food vendors.
Patron Payment
Cell phone coverage could be unreliable, therefore it is advised that you do not depend on a card reader (you can bring them though, they are likely to work just fine as we have fairly good cell coverage).
Bring a good float. The nearest ATM is a 20 minute drive from the fest grounds.
Food Tokens
Volunteers and workshop leaders will receive wooden lunch vouchers in the form of wooden tokens. Each ticket can be used for up to $5.00-worth of food items.
Change should not be given if purchases are less than the allotted $5.00 amount.
Please keep lunch tokens given to you. At the end of the day they will be collected and recorded and on the Monday after the festival you will be reimbursed for the full value of each token via e-transfer.
How can I promote to my regular customers that I will be at the festival?
We will send you posters and graphics that you can use however you’d like–in your store, on your website, via social media, etc. A grassroots event such as Take Root relies on word of mouth and we want your booth to be busy with hungry fest-goers looking for nourishment!
Post this link to your website and social media page(s): takerootfest.ca
Map, Schedule, and Arrival
A festival site map can be found on the website and when you arrive our Food Coordinator will show you to your space and help with any last-minute needs.
Please drive up to the gate and check in.
You’ll drive in and set up, unless we have contacted you to make other arrangements.
Vehicles MUST be driven back out to the parking area after set up. No vehicles will be permitted on the grounds after 8am, so please be sure to arrive with ample time to set up and park.
Pets
Pets are not allowed at the festival.
Can I play music in my vendor space?
No. There will be professional live music and to respect their performance, as well as the discussions that are struck up between workshops, please do not play music.